Privacy Policy

This Privacy Policy explains how Andrzej Kijak Photography (“we”, “us”, “our”) collects, uses and protects your personal data when you use our website and services. It is written in line with the UK GDPR and the Data Protection Act 2018.

1. What data we collect

• Enquiry / Quote data: name, email, company (if provided), location, preferred dates, and information you submit in forms.
• Service data: booking details, deliverables, invoices and communication related to your session.
• Website usage data: IP address, device, browser type, pages visited and referral source (via analytics/cookies if enabled).

2. How we use your data

• To respond to enquiries and provide quotes.
• To plan and deliver photography services, including image delivery via an online gallery (where used).
• To issue invoices, manage payments and keep accounting records.
• To improve our website performance and user experience.
• To comply with legal obligations.

3. Lawful bases for processing

• Contract: when processing is necessary to provide services you request.
• Legitimate interests: running our business, communication, and service improvement.
• Legal obligation: accounting and tax requirements.
• Consent: where required (e.g., non-essential cookies).

4. Images, portfolio use and permissions

We create and deliver photographs in line with the agreed scope and licensing terms. We do not publish client images for marketing, portfolio or social media without your explicit permission.

5. Sharing your data

We may share limited personal data with trusted service providers only where needed to run our services, such as:

• Website hosting and security providers
• Email delivery (SMTP) providers
• Online gallery / file delivery providers (if used)
• Analytics providers (if enabled)
• Payment processors (if used)

6. Data retention

We keep enquiry and client records only as long as needed for service delivery and business/legal purposes. Accounting records are typically retained for up to 6 years.

7. Security

We apply appropriate technical and organisational measures to protect your personal data from loss, misuse, unauthorised access or disclosure.

8. Your rights

Under UK data protection law, you have rights including:

• Access to your personal data
• Correction of inaccurate data
• Erasure (where applicable)
• Restriction of processing
• Objection to processing
• Data portability (where applicable)
• Right to lodge a complaint with the ICO

9. Contact

For privacy-related requests, contact us at admin@headshotphoto.co.uk.

Cookies Policy

This Cookies Policy explains how Andrzej Kijak Photography uses cookies and similar technologies on this website.

1. What cookies are

Cookies are small text files stored on your device to help websites function properly, remember preferences and understand how visitors use the site.

2. Types of cookies we use

• Essential cookies – required for core site functionality and security.
• Analytics cookies (optional) – help us understand traffic and improve the site (only set with consent where required).
• Functional cookies (optional) – remember preferences (where used).

3. Managing cookies

You can accept or reject non-essential cookies via our cookie banner (if enabled). You can also control cookies through your browser settings, including deleting existing cookies. Blocking some cookies may affect website functionality.

4. Third-party cookies

If we use third-party tools (e.g., analytics or embedded services), they may set their own cookies. These are controlled by the relevant third parties and, where required, are only activated with your consent.

5. Updates

We may update this policy from time to time. The latest version will always be published on this page.

Effective Date: 01/01/2026